What changes can and cannot I make to the project design and when do I need to request approval for a change?

Question

Accepted Answer

Without a request for approval of the change, but after proper justification in the partial or final report, it can be implemented (no contract amendment or new decision is required):

 	transfers within other operating costs or within personnel costs,
 	a transfer between other operating costs x personnel costs up to a limit of '100 thousand EUR'. 100 CZK/year/project',
 	change in the research team (except for the person of the researcher, co-investigator see below),
 	an increase in the number of hours of the researcher or co-investigator,
 	changes according to generally binding legal regulations concerning personnel costs in the project (e.g. changes in salary tariffs, changes in the compulsory allocation to FKSP, etc.), however, it is necessary to send the information to the data box, a change without approval can be implemented/reported only in the year when the legislative change occurred (it is also possible for futuro).

Changes for which approval must be requested via the "Request for approval of project change" (EN) form (an amendment to the contract or a new decision will be made after the change has been approved):

 	Change in eligible costs, including increase by other sources, change in the amount of earmarked support granted (transfer of earmarked support from year to year or reduction), change in cost structure (i.e. transfer between other operating x personnel costs above the limit of "100 thousand EUR"), change in the cost structure (i.e. transfer between other operating x personnel costs above the limit of "100 thousand EUR"), change in the amount of earmarked support granted (i.e. change in the amount of earmarked support from year to year or reduction in the amount of earmarked support). CZK/year/project'),
 	change in the person of the researcher,
 	change of co-investigator,
 	reduction of the amount of time of the person responsible for the project or the co-researcher,
 	change of another participant (co-recipient),
 	significant methodological changes,
 	redeployment of personal costs for students,
 	change in the duration of the project (extension), but without entitlement to further dedicated support,
 	change of beneficiary from VES 2025 onwards.

The form "Request for approval of project change" (EN) is sent by the beneficiary via the data mailbox AZV ČR .

Substantial changes must be notified within 7 calendar days of the date on which the beneficiary becomes aware of such a change. As the processing of a change request may take longer, please notify the change earlier by letter, preferably by data message, with a short description of the change (e.g. a new co-/co-principal investigator, etc. may not be established).

Any changes or transfers should be efficient, cost-effective, effective and supported by the approved project activities and be in accordance with the general binding rules.

The amount of eligible costs and the related amount of support granted for the project for the entire duration of the project may not be changed during the course of the project by more than 50 % of the amount of eligible costs or the amount of public support indicated in the grant agreement or the decision on the budget increase.

Changes that are not admissible and cannot be requested:

 	Change of the main objective,
 	a change in the subject matter of the project,
 	change of beneficiary (VES 2020 - VES 2024),
 	increase in additional (overhead) costs,
 	transfer to or from the investment costs heading.