How exactly are the person-months calculated for the pre-proposal?
This is the total number of FTEs multiplied by the number of months spent on the project (e.g., 1 FTE × 36 = 36 PM).
Archives FAQs
Is it possible to include part-time employees in the project without having to make up the difference to full-time status (e.g., through in-kind contributions)?
Yes, hiring part-time staff is acceptable, and there is no need to make up the difference to a full-time position through in-kind contributions. The extent of the employment is notČR defined by the Ministry of Health ČRČR AZV ČR within the framework of European partnerships, but is subject to the rules of the employing institution and…
Does the maximum national allocation per project include overhead costs, or are these costs calculated separately from the established limit?
The maximum allocation (e.g., EUR 250,000) includes overhead costs. These are calculated as 25% of total direct costs, i.e., the sum of personnel, operating, and capital costs, excluding contract research.
What is the procedure for rounding overhead costs if rounding them up would result in a slight overshoot of the specified limit (25% flat rate)?
Overhead costs are set at a flat rate of 25%. When completing the Application Form (AF), this rate must not exceed the specified limit in any individual year of the project, nor over the entire duration of the project. When reviewing the Application Form…
Are there rules governing the structure of the project budget (e.g., the breakdown into personnel, non-personnel, and overhead costs)?
Yes, the rules governing eligible costs and budget structure are set by the national funding provider, namely the Ministry of Health ČR. These rules are described in detail in the document “Methodology for European Partnerships in the Field of Health,” which is available in Czech. The Czech partner is funded…
Does the maximum amount per project apply only to the Czech portion of the project, while foreign partners have their own budgets?
Yes, each country (or relevant funding organization/agency) participating in the call funds its own researchers.
Does AZV ČR conduct financialČR , or is investigator responsible for them?
As part of the national formal eligibility review, AZV ČR verifies whether all required attachments have been submitted and whether they have been completed correctly. The review also includes a check to ensure that the completed budget is consistent with the pre-proposal or full proposal submitted via the international application. For the submitted budgets…
Is co-funding of the project required for research organizations?
Research organizations are eligible for funding of up to 100% of eligible costs, so co-financing is not typically required. An exception applies when the total funding needs of the project exceed the maximum national allocation (e.g., €250,000). In such cases, it is necessary to secure…
Where can I find partners for a project or teams looking for additional partners?
You can use the Partnering Tool to search for partners, or you can contact the call secretariat, which can also assist you in this regard.
How can a patient organization be involved in a project proposal if it is not seeking funding, and what are the eligibility requirements for its participation in the call for proposals (ERDERA)?
Yes, it is very important to mention the PO, even if funding is not requested. The coordinator may include it in the preliminary proposal in the same way as other partners—for example, as a partner, a collaborating organization, or directly as the PO. At this stage, it is not necessary to provide documentation…