CONTRACTS, ELIGIBILITY AND RELEASE OF EARMARKED SUPPORT FOR ALLOCATED PROJECTS VES 2026-J

We would like to remind you that by 25 November 2025 at the latest, the contract must be sent to the data box of AZV ČR , bearing the electronic signature of the statutory representative of the recipient.

The draft contract can be found in the ISVP (https://ereg.ksrzis.cz/) for the project in question, instructions can be found here Contracts, the draft contract is not sent to the data box of the future beneficiary.

As there have been several problems with the electronic description, we ask you to check that, among other things, the A-Bok signature (document seal) is verified - valid - before submitting. It is also necessary that:

The text of the contract (or its annexes) in PDF format was signed by the recipient with a qualified electronic signature, i.e. a signature based on a qualified certificate.
The PDF document must contain a full text layer, readable by both humans and software. So a simple scan is not enough.
It must be a qualified electronic signature of a person who is explicitly named or authorised in the contract.
When signing , security must not be set in the PDF to prevent the addition of additional electronic signatures. The signature must be done as a "signing", not as a "certification", as certification blocks the signature of the other party. Some programs allow certification instead of signing, but this then prevents the addition of another party's electronic signature.
The signatory must also not set restrictions on printing or copying text.

Eligibility must be demonstrated in accordance with the General Rules in order for the earmarked aid to be released:

If the nature of the project requires it (and the originals have not been attached to the project proposal), the applicant shall send an officially certified copy of a valid document/authorisation for certain handling of genetically modified organisms and products (see Act No. 78/2004 Coll.), authorisation under the Transplantation Act, authorisation under Act No. 227/2006 Coll. In the case of a proposed project involving experimental work with animals, the applicant shall provide a valid and effective 'experimental design' relating specifically to this project, or an officially certified copy thereof, with the opinions of the expert committee of the user facility and the departmental committee of the competent state authority, in accordance with Act No 246/1992 Coll. and Decree No 419/2012 Coll, on the protection of experimental animals, as amended. Or the opinions of the ethics committee of the applicant/other participant related to this project. In addition, it is necessary to provide evidence of the authorisation for the activity pursuant to Article 18(2)(b) of the Act, if the applicant intends to carry out such activity in the framework of the project, the applicant shall provide a certified copy of the authorisation for the activity not older than 90 calendar days (except for specified exceptions).

If a co-applicant is involved in the project alongside the tenderer, the obligation to demonstrate eligibility applies equally to that tenderer.

If the relevant information cannot be found in the public registers, the co/applicant must provide a certified copy, not older than 90 calendar days, of the instrument of incorporation, memorandum of association or other document of establishment or incorporation upon request. In addition, the necessary cooperation may be requested in the form of the provision of the data necessary for the submission of an application for an extract from the criminal records in accordance with the requirements laid down by law _{(for FOs: name, surname, maiden name, date of birth, birth number, sex, nationality, place and district of birth).}

The necessary information in accordance with Section 14(3) of the Financial Regulation Act in the form of an affidavit was already sent when the project proposal was submitted, however, if there has been a change it is necessary to update this declaration _{(1. information on the identification of the persons acting on behalf of the applicant, indicating whether they act as its statutory body or whether they act on the basis of a power of attorney, 2. information on the beneficial owner of the legal entity in accordance with the law governing the registration of beneficial owners in the form of a complete list of valid data and data that have been deleted without replacement or with replacement by new data, if it is a registering person; where the applicant for a subsidy is a foreign legal person, it shall provide evidence of its beneficial owner either by means of an extract from a foreign register similar to the register of beneficial owners or, where no such foreign register exists, by providing the identification data of all persons who are the beneficial owner of the foreign legal person, and submit documents showing the relationship of all persons to the foreign legal person, in particular an extract from a foreign register similar to the commercial register, a list of shareholders, a decision of the statutory body on the payment of a share of profits, the memorandum of association, the articles of association or the articles of association, 3. information on the identification of the persons in whom it has a shareholding and the amount of such shareholding. The information referred to in points 1 and 3 is part of the affidavit attached to the SO.)}

And send the contract for the project part, if one or more other participants will be involved in the project, no later than 30 calendar days after the entry into force of the contract for the provision of support.