What is meant by active conference participation?

Active participation at the conference means active presentation, not co-authorship of a paper, by one member of the research team, who is mentioned in the project by name, in the form of a lecture or poster, where the topic of the paper must be related to the topic of the project.

To qualify for the costs, at least the invitation letter or acknowledgement of receipt of the contribution and the programme must be submitted with the PPA/PZ. Costs for other team members with a passive form of participation, even if they are co-authors of a paper presented by an active participant, are not eligible and must be covered from other sources, e.g. institutional funds of the VO. Two team members can only claim reimbursement from one project for one conference if two papers with active participation (lecture/poster) are accepted.

In the event that the presenter cannot actively participate in the conference, e.g. due to illness, maternity leave, etc., it is necessary to contact the organizer and request a change of presenter (this should be granted, should the change of presenter not be accepted, this communication will be attached).